Same design basis
All finalists use the same bottle, BPH, scope and destination assumptions.
Supplier comparison
Bottled Water Filling Line Quotation Comparison Sheet
A quotation comparison sheet converts supplier offers into one technical and commercial format. Record assumptions and exclusions as carefully as prices so a low total does not hide missing equipment or responsibilities.
Quotation Comparison Columns
Normalize Every Offer
| Comparison Area | Record for Each Supplier | Reason |
|---|---|---|
| Design basis | Reference bottle, cap, target BPH, water, label, pack and shift. | Confirms offers describe the same project. |
| Main equipment | Machine, model, quantity, rated speed and purpose. | Exposes missing or differently sized equipment. |
| Line interfaces | Conveyor length, height, accumulation and control signals. | Shows whether the proposal is integrated. |
| Change parts | Included bottle/cap formats and extra format pricing. | Prevents later compatibility additions. |
| Utilities | Loads, pressures, flows and supplier connection points. | Supports building and operating-cost review. |
| Documents/testing | Drawings, manuals, test materials and acceptance points. | Defines evidence before shipment. |
| Packing/freight | Export packing, trade term, freight inclusion and destination costs. | Separates machine price from logistics. |
| Service/spares | Installation, training, travel terms, warranty boundary and parts. | Makes after-sales scope comparable. |
| Commercial terms | Currency, taxes, payment milestones and validity. | Avoids comparing totals on different bases. |
Compare Three Supplier Proposals with a Weighted Scorecard
Use the scorecard only after the reference bottle, line boundary, destination and exclusions have been normalized. Enter 0 when a criterion is still unknown; an incomplete score should remain visibly incomplete instead of being treated as supplier compliance.
Evidence scale
0 Unknown
1 Weak
2 Limited
3 Adequate
4 Strong
5 Well supported
Current weighted score
0 / 100
0 of 4 criteria scored
Current weighted score
0 / 100
0 of 4 criteria scored
Current weighted score
0 / 100
0 of 4 criteria scored
Comparison record
Supplier Scorecard Summary
Scores support discussion only. Critical deviations and unknown items still require written closure.
Enter evidence-based scores from 0 to 5. Unknown criteria remain incomplete.
Use Three Totals, Not One
- Equipment subtotal: confirmed machines, conveyors, accessories, change parts and spares.
- Delivered project subtotal: export packing, inland delivery, freight/insurance as quoted and import-side exclusions.
- Startup-ready subtotal: local utilities/building work, installation, materials, operators and commissioning needs.
Technical Deviations and Open Points
Create a separate register for every unanswered question or deviation from the RFQ. Give each item an owner, due date and final answer. Do not treat a blank cell as included or compliant.
Final Review Before Supplier Selection
Complete exclusions
Local work, utilities, freight, materials and services are explicitly separated.
Building fit
The proposed line has been checked against available space and material flow.
Execution clarity
Inspection, documents, shipment, installation and support have named responsibilities.
Compare Responsibility, Not Only Equipment
A complete-line offer can still leave important interfaces to the buyer. Add a responsibility schedule beside the equipment comparison and name the party that designs, supplies, installs, connects, tests and accepts each interface.
Responsibility Comparison
| Interface | Supplier Answer to Record | Buyer Check |
|---|---|---|
| Treated water to filler | Required pressure, flow, quality, connection size and supplier limit. | Treatment capacity, piping route and cleaning responsibility. |
| Bottle supply to monoblock | Approved bottle, transfer method, buffer and control interface. | Purchased-bottle handling or blower capacity and utilities. |
| Filler to labeler/packer | Conveyor length, accumulation, speed and stop-signal philosophy. | Available space, pack material supply and finished-goods route. |
| Machine utilities | Load, pressure, flow, quality and connection point per machine. | Generation, distribution, local standards and connection labor. |
| Installation and testing | Technician tasks, duration basis, tools, documents and acceptance support. | Site readiness, local labor, travel support and trial materials. |
Require Evidence Behind Capacity and Compatibility Claims
Claim and Evidence Register
| Supplier Claim | Evidence or Basis to Request | Comparison Risk |
|---|---|---|
| Rated BPH | Reference bottle, fill conditions, line boundary and stated efficiency basis. | Headline speed is compared against a different bottle or only the monoblock. |
| Multiple bottle sizes | Approved drawings, format list, change parts and adjustment method. | Extra formats require unquoted parts or long changeovers. |
| Complete line | Itemized equipment list, process flow, conveyor scope and exclusions. | The offer ends before labeling, packing or utilities. |
| Factory test | Test scope, materials, duration, checks and recorded acceptance conditions. | Buyer expects a full-output test that was never agreed. |
| Installation support | Supplier tasks, buyer tasks, travel terms, prerequisites and completion record. | Local work and technician costs appear after shipment. |
Use a Decision Scorecard After Scope Normalization
Score only after the design basis and exclusions are comparable. Keep the scoring record with the quotation file so the final decision can be explained later.
Technical fit
Bottle and cap compatibility, output assumptions, materials, changeover and line balance.
Project completeness
Equipment boundary, interfaces, layout, utilities, documents, testing and responsibility clarity.
Commercial clarity
Price basis, trade term, payment milestones, validity, exclusions and change-control terms.
Execution support
Inspection, packing, shipment, installation, training, spare parts and post-startup communication.
Understand the Four Scorecard Criteria
The example weighting favors technical fit and project completeness because a low equipment total can be misleading when bottle compatibility, interfaces, documents or site responsibilities are unresolved. Adjust the procurement decision outside the tool when your project has different priorities.
Weighted Decision Criteria
| Criterion | Example Weight | Evidence to Review Before Scoring |
|---|---|---|
| Technical fit | 35% | Reference bottle and cap, format-specific output, monoblock selection, change parts, filling method and downstream balance. |
| Project completeness | 30% | Equipment list, conveyors, interfaces, utilities, layout, documents, testing and exclusions. |
| Execution support | 20% | Engineering approvals, FAT, packing, shipment, installation, commissioning, training and spare-parts support. |
| Commercial clarity | 15% | Price basis, currency, trade term, payment milestones, validity, warranty boundary and change-control terms. |
Buyer questions
Questions Buyers Ask Before Quotation
Should I compare quotations by total price first?
No. Confirm the design basis and normalize equipment, interfaces, exclusions, freight and service before comparing totals.
What should I do with unanswered quotation items?
Place them in an open-point register. A blank should not be interpreted as included, excluded or compliant.
Why use a startup-ready total?
It captures local building, utilities, installation materials and commissioning needs that may not appear in the supplier equipment price.
Can two different machine models both meet the same BPH?
Possibly. Compare the reference bottle, valve count, design margin, downstream scope and performance assumptions before deciding.
How do I compare a machine-only quote with a complete-line quote?
Do not compare their totals directly. Create a common equipment boundary, add missing conveyors, labeling, packing, utilities, services and local work, then compare equivalent delivered and startup-ready scopes.
What is a supplier responsibility matrix?
It is a schedule naming who designs, supplies, installs, connects, tests and accepts each machine and interface. It exposes gaps that an equipment list alone may not show.
What evidence should support a quoted BPH?
Record the reference bottle and cap, fill conditions, machine or complete-line boundary, downstream equipment and any efficiency or test assumptions used for the speed statement.
Should warranty length decide the supplier score?
Warranty wording is only one factor. Compare the covered components, exclusions, claim process, remote support, parts availability and buyer maintenance duties, not only the headline period.
Should the highest weighted score automatically win?
No. The scorecard makes evidence and missing information visible, but the buyer still needs to review critical deviations, legal and commercial terms, supplier capability, references and project-specific risks before selection.
How should I score an unanswered supplier item?
Leave the criterion at 0 and keep the proposal marked incomplete. Do not convert a blank, vague answer or future promise into a compliance score.
Need Help Comparing Quotations?
Send the equipment scope you are comparing and the bottle details. We can prepare a configuration-based quotation for AllotTech Machinery scope.